The Association for Learning Technology (ALT) has a contract with E-Search Ltd, trading as NewsWeaver, of the Weir Centre, Weir Street, Bandon, Co. Cork, Ireland, to host and distribute the ALT Online Newsletter. E-Search Ltd is registered with the Irish Data Protection Commissioner, Reference Number 5638/A.

This statement details the collection and use of personal data by NewsWeaver under its contract with ALT.

1. The ALT Online Newsletter is an opt-in only publication.

2. All subscriber data is stored in a highly secure facility and NewsWeaver does not share subscriber information with third parties.

3. When you sign up for the ALT Online Newsletter, Newsweaver collects and saves your email address and newsletter format preference (text/html). NewsWeaver uses this information to send you a regular issue of the ALT Online Newsletter in your preferred format.

4. If you wish to discontinue your subscription or to change your format preference, you can do so through the subscription box present on every copy of the newsletter.

5. If you receive the html-formatted version of the newsletter, your opening of the email containing the newsletter is notified to NewsWeaver and saved. Your clicks on links in the newsletter and in the companion website are also saved. These and the statistics generated are used in aggregate form to give ALT an indication of the popularity of the content and to help ALT to make decisions about future content and formatting. This information is held by NewsWeaver and will only be shared by NewsWeaver with ALT.

6. Issues of the ALT Online Newsletter may contain a survey. Participation in such surveys is voluntary. Individual responses are saved and used to prevent multiple voting by any individual.

7. NewsWeaver has the facility to monitor and record connections to and from its web site. This monitoring data includes browser type, domain names, traffic volumes, temporal data, IP information, and data posted from web-forms. ALT reserves the right to analyse this information from time to time.

8. Information collected by NewsWeaver is stored in a secure and private manner, with measures in place to protect against the loss, misuse and alteration of the information under NewsWeaver's control.

9. Cookies. The NewsWeaver service uses cookies to authenticate the user and keep track of the user session, and to govern survey voting. NewsWeaver does not use cookies to collect any information about you. All cookies, except those used for survey validation, expire within several hours after a period of idle use.

If you have queries or concerns about any aspect of the privacy policy detailed here, please contact in the first instance, Rhonda Riachi, Director of ALT -rriachi@brookes.ac.uk.

Last updated 27/7/2005